15% negotiated savings on average
Between first and final quote, on every booking.
Meetings & Events savings programme
How much is unmanaged Meetings & Events really costing you?
Naboo becomes your Vendor of Record for Meetings & Events: one quote, one PO, one invoice, one point of contact. Your teams book as before, your Procurement team captures the value.
01 · The overspend
The same $10,000 event. A $2,590 gap.
Two invoices for the same need. Here is where the difference comes from.
Illustrative example based on averages observed by Naboo: negotiated savings (price, rebates, avoided cancellation penalties), cost avoidance (supplier onboarding) and working-capital value (payment terms). The $2,590 gap is 26% of the event budget, a weighted average across Naboo events, 80% of which are under $10,000. Results vary depending on your spend scope.
| Booked directOff-process · $11,000 all-in, for a $10,000 need | Under controlWith Naboo | |
|---|---|---|
| Negotiated savings · on quotes | ||
| Negotiated price on every booking | Non-negotiated price | −$1,500 |
| Cash back & volume discounts | Niet inbegrepen | −$150 |
| Waived cancellation penalties | Niet inbegrepen | −$50 |
| Cost avoidance · supplier onboarding | ||
| Supplier onboarding | New supplier to onboard · 1.5 suppliers × $500 = $750 | No supplier to onboard · −$750 |
| Working-capital value · payment terms | ||
| Payment terms | Deposit 80 days before the event | Payment 45 days after the event, 125 days later · −$140 |
| Contract | ||
| Supplier T&Cs | Signed locally | Inbegrepen |
| Total | $11,000 | $8,410 · $2,590 saved |
Simulator
How much are you leaving on the table?
Estimate based on Naboo averages, for a company with $500,000 of annual Meetings & Events spend across 80 events a year.
Annual Meetings & Events spend$500,000
Number of events per year80
Estimated value per year$128,000
of your spend26%
The problem
An unmanaged category. An immediate savings lever.
What CPOs of large listed groups tell us about their Meetings & Events spend.
Naboo survey of 88 CPOs, September 2026.
02 · The offer
A single Vendor of Record working for your Procurement team.
Six Procurement challenges, one answer. Pick the one that matters to you.
−90% process cost
One contract, one PO, one consolidated invoice. Up to 90% lower process cost.
+125 days of cash flow
We pay suppliers within 7 to 15 days, but you pay us on your own terms, within 45-60 days.
100% of bookings made through Naboo follow your defined Procurement rules
Standardised T&Cs, cancellation terms visible before signing, GDPR and DPA in place.
1 single platform, by entity, event type, supplier
All spend live in the Control Tower: by entity, event type, supplier.
CSR criteria built into sourcing
CSR criteria in sourcing, local suppliers, footprint of every event.
03 · Risk & compliance
Nobody vets a venue for a simple dinner.
What changes when the event goes through Naboo.
| Booked directOff-process | Under controlWith Naboo | |
|---|---|---|
| Compliance | Off-process | 100% of bookings in process |
| Supplier standards | Not verified | ESG, GDPR, ISO 27001 |
| Duty of care | Teams not located | 100% of events located |
| Payments | Up to 10, their terms | Just 1, your terms |
| Visibility | Invoices, months later | 100%, from day one |
| Status | Off-process · 0/5 criteria covered | Under control · 5/5 criteria covered |
Results
What our clients see after 6 to 12 months.
Across our clients under contract.
between first and last quote15%
accounts, invoices, payments−90%
satisfaction of employees who organise events with Naboo86
of bookings made through Naboo follow your Event policy100%
In their words
Procurement view
“Closing event supplier accounts seemed radical: one line in the policy was enough. Today, 90% of our M&E spend is under control and we save 25%.”
Head of Indirect ProcurementCAC 40 services group
“The fragmentation of MICE spend across departments makes it exceptionally difficult to get a consolidated, centralised view of this spend. Given its growing importance, with Naboo, the need to control and optimise this spend has never been more crucial.”
Laure PechmalbecCategory Manager Marketing & Communication, Arkema
FAQ
Frequently asked questions
Do my teams need to change their habits?
Very little. Your teams keep choosing their venues and suppliers, they simply book through Naboo. Naboo handles contracting, payment and invoicing.
How is the 26% calculated?
26% is the weighted average across Naboo events, by event size: the mean, not a worst case. It combines negotiated savings, cost avoidance and working-capital value. The Overspend section shows the breakdown for a typical $10,000 event.
Is it compatible with our ERP?
Yes: one contract, one PO and one consolidated invoice in your ERP's format. No new supplier account to create.
Does the assessment commit us to anything?
No. It's free and with no commitment: you leave with the number.
Human where it matters. AI where it helps.
Our technology works behind the scenes to make every part of the process faster, more efficient and more transparent, while our dedicated teams stay right where they belong: by your side.
Victor Sion
Procurement Advisor · France
victor@naboo.app
+33 7 57 90 69 69
AI enabled
AI lets us work at a speed and scale that simply wouldn’t be possible manually. Our advanced technology takes on the heavy lifting across sourcing, comparison and negotiation; finding the right options faster while bringing greater transparency to every cost.
Seamless by design
The power of Naboo lies in people and technology working as one. Every part of the journey connects on one AI-powered platform, reducing friction from first brief to final invoice.
Next step
Let's size your category together.
Book a meeting with a Procurement Advisor to calculate your real figure with your own data. Free, no commitment.