Expense management · Naboo Card

Every supplier paid by card, within the approved budget.

With the Naboo Card, Naboo pays the venues and suppliers of your events with virtual cards capped to the approved budget. No new supplier account, no out-of-pocket spend for your teams, every payment traced.

spend visibility and traceability100%

invoice per event1

currencies: EUR, USD, GBP, CHF4

See how it works

Person typing on a laptop at a marble café table.

Single-event Naboo virtual card for Hôtel Le Méridien capped at €18,400, with a confirmation that the €18,400 payment was sent by card within budget

Trusted by finance and procurement teams at

How it works

From the approved event to the paid supplier.

Event & policy check

Your event is set up on the Naboo platform. Naboo calculates the card limit from the approved budget.

Two colleagues meeting at a desk in a bright loft office.

Approved Sales kick-off 2026 with a $38,500 budget and a $18,400 card limit set by Naboo, confirmed as approved and within your event policy

Card generation

Once finance checks are validated, a dedicated virtual card is issued per venue partner, with a strict cap.

Hand on a computer mouse with a coffee mug and keyboard on a white desk

Single-event Naboo virtual card issued for Hôtel Le Méridien with an $18,400 cap, valid for that hotel only and locked to the approved budget

Secure partner access

The hotel or seminar host logs into their Naboo Host Space, completes a two-factor OTP verification, and views the card details in an encrypted view.

A guest relaxing in an elegant hotel lobby.

Naboo host space where the venue enters a code sent by email to its verified admin contact to view the card details in an encrypted view

Charging & reconciliation

The partner charges the card on their usual payment terminal, like a standard credit card. Naboo reconciles the transaction against the event budget.

Mustard velvet chairs at set tables in a warmly lit restaurant.

Hôtel Le Méridien charge of $18,400 on the hotel terminal matched to the event, using $18,400 of a $38,500 budget and reconciled on your single invoice

Event & policy check
Your event is set up on the Naboo platform. Naboo calculates the card limit from the approved budget.

The value

One card flow. Two sides of the table.

Your partners are paid by card, without a single new supplier account in your ERP.

A finance professional reviews her laptop at a desk in a bright office.

For procurement & finance

Policy in the flowCards are generated only once the event is approved and the finance conditions are met.

A hotel receptionist charges a card on the payment terminal at the front desk.

For hotel & venue partners

Secure Host Space accessView the card details securely with a one-time password inside your host portal.

Security

Built for finance teams.

Card numbers never stored by Naboo

Each card approved by Naboo's finance team

Two-factor access for partners

Automatic lock if partner details change

EUR, USD, GBP, CHF

Our services

Go further with Naboo.

One partner for every event and every expense.

Event organisation

Venue finding

Venues and suppliers found and negotiated for you. You run the event.

Learn more

Event organisation

Turnkey events

Standard events, with every supplier managed by Naboo.

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Event organisation

Event agency

Large-scale events, designed and run by experts.

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Spend management

Spend control

Budgets, policies and approvals in one view.

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Spend management

Single vendor of record

One invoice per event, whatever the number of suppliers.

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FAQ

How do venue partners receive payments?

Partners receive an individual virtual credit card (VCC) directly in their Naboo Host Space. They simply charge the card using their standard payment terminal, exactly as they would with bookings from platforms like Expedia or Booking.com.

What currencies are supported by Naboo Card?

Naboo Card supports multi-currency settlements in EUR, USD, GBP and CHF.

Is virtual card payment secure for partners?

Yes. Access to virtual card details in the Host Space requires two-factor authentication (OTP) sent directly to the verified partner admin contact.

What if a partner cannot accept card payments?

While virtual cards are the default, Naboo accommodates partners with specific payment constraints (such as non-profit status or specific banking structures) through a streamlined wire transfer approval flow.

Laughing group of friends at golden hour, one making a heart with their arms.

Complete financial visibility on every corporate event.

Every supplier paid by card, every payment traced.