Find and book trusted event agencies across Europe

Find and book trusted event agencies across Europe

Naboo connects you with professional event planning companies for corporate conferences, product launches, and company events. Compare proposals, book, and manage everything in one place.

Event Planning Companies in the US

Event Planning Companies in France

Event Planning Companies in Germany

Event Planning Companies in the United Kingdom

Event Planning Companies in Spain

Event planning and coordination

What is an event agency?

An event planning company manages the end-to-end coordination, production, and delivery of corporate events. Event agencies handle creative concept development, logistics, vendor management, on-site execution, and post-event wrap-up. They act as an extension of your internal team.

Corporate event planners are most often hired for large-scale conferences, annual general meetings, product launches, roadshows, incentive trips, and multi-day leadership summits. These companies bring technical expertise in hybrid event production, registration platforms, stage design, and audio-visual integration that internal teams usually don't have.

A professional event management agency typically provides strategic planning and creative direction, venue and supplier sourcing, budget management and reconciliation, attendee registration and communication, on-site staffing and operations management, and technical production and AV coordination. Many agencies also offer specialised services such as sustainability reporting, hybrid streaming, and post-event analytics.

Digital event planning interface showing accommodation, schedule, and map for a corporate retreat in France.

What does an event agency cost?

Event planning company fees in Europe typically range from €5,000 to €50,000+ depending on event complexity, delegate count, and scope of service. Day conferences for 100, 200 attendees usually cost €8,000, €15,000 in agency fees. Multi-day international conferences with 500+ attendees often run €25,000, €60,000. Many agencies charge a percentage of total event budget (typically 15, 20%) or a flat project fee.

Key cost drivers include event duration and attendee count, geographic scope (single city vs. multi-city roadshow), production complexity and AV requirements, whether the event is in-person, hybrid, or virtual, the number of breakout sessions or concurrent tracks, and whether creative design, branding, and content are included. Agencies offering strategic consulting, sustainability audits, or post-event ROI analysis command premium fees.

Naboo's platform lets you request detailed proposals from multiple event agencies simultaneously, so you can compare scope, pricing structure, and service inclusions side by side. Our consolidated invoicing gives you full budget visibility across agency fees and direct supplier costs in a single statement.

Over £500 million in event procurement optimisation thanks to Naboo

  • Google
  • J.P. Morgan
  • Coca-Cola
  • Capgemini
  • IKEA
  • L'Oréal
  • Amazon
  • BCG
  • Chanel
  • Uber
  • Nestlé
  • Figma

Book your event agency in 4 steps

Share your brief in just 2 minutes

Tell us your headcount, location, dates and budget through a simple form. Two minutes is all it takes to get started.

Receive free proposals within 24 hours

Get matched with event planning companies that fit your brief, with personalised, all-inclusive proposals delivered within 24 business hours.

Centralised control and invoicing

Manage every booking, supplier and payment in one place, with transparent pricing and a single consolidated invoice.

Professional support until the day of your event

Our event experts stay with you from planning to execution, making sure your event runs smoothly from set-up to wrap-up.

Frequently asked questions

Submit your event brief through the Naboo platform with details on format, attendee count, location, and date. Our team will match you with suitable event planning companies and you'll receive proposals within 24 hours. Review, compare, and book directly through Naboo with consolidated invoicing and contract management.

Corporate event agency fees typically range from €5,000 for small-scale events to €50,000+ for large conferences or multi-city programmes. Pricing depends on event size, complexity, duration, and scope of services. Many agencies charge 15, 20% of total event budget or a flat project fee.

Most event planning companies provide strategic planning and concept development, venue and supplier sourcing, budget management, registration and attendee communications, on-site coordination and staffing, technical production oversight, and post-event reporting. Hybrid event agencies also include streaming setup, virtual platform management, and engagement tools.

Yes. Naboo lets you book event agencies alongside venues, accommodation, catering, transport, AV equipment, and entertainment. Everything is managed in one platform with consolidated invoicing, so you have a single point of contact and full budget visibility across all suppliers.

Naboo works with event agencies experienced in conferences and summits, product launches and brand activations, annual general meetings and leadership offsites, incentive trips and team-building programmes, roadshows and multi-city events, and hybrid or fully virtual formats. We cover events from 50 to 5,000+ attendees.

For complex conferences or multi-day events, book your event management agency at least 4, 6 months in advance to secure top talent and allow time for strategic planning. Smaller corporate events or single-day programmes can often be coordinated 6, 8 weeks out, though booking earlier gives you better availability and pricing.

Event planning insights and best practices

Event Services on Naboo

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