Book Hotel Event Spaces Across Europe with Naboo

Submit your event requirements through Naboo's platform: dates, attendee count, location, and any specific needs like accommodation or AV equipment. Our event experts source matching hotel venues and send you vetted proposals within 24 hours. Review options, compare pricing, and confirm your choice. We handle contracts, coordinate details with the hotel, and provide consolidated invoicing across all event services.

Day delegate rates (meeting room, refreshments, lunch, and basic AV) typically range from €60–95 per person at regional hotels, €95–150 at mid-tier city properties, and €150–300+ at premium hotels in major business districts. Room-only hire starts around €300–800 for small boardrooms and €2,500–8,000+ for large ballrooms. Total costs depend on location, season, catering requirements, and accommodation needs.

Standard hotel meeting packages usually include the meeting room or function room, tables and chairs in your preferred layout, basic AV equipment (projector, screen, microphones), WiFi, and event staff support. Day delegate packages add refreshments, lunch, and sometimes breakfast or dinner. Accommodation, premium AV, dedicated event Wi-Fi, entertainment, and extensive décor are typically quoted separately. Naboo provides itemized proposals so you know exactly what's included.

Yes, hotels offer catering from working lunches and coffee breaks to gala dinners and cocktail receptions. Most properties can arrange additional services like upgraded AV, photography, entertainment, team-building activities, spa access, and transportation. Naboo consolidates all services into a single proposal and invoice, so you manage everything through one platform rather than coordinating multiple supplier contracts.

Accessibility standards vary by property age and location. Most modern hotels and recently renovated properties offer step-free access, accessible meeting rooms, elevators, adapted bedrooms, and accessible restrooms. When you submit your event brief, specify accessibility requirements and Naboo's experts will shortlist only suitable hotel venues and confirm specific provisions (ramps, hearing loops, wheelchair-accessible facilities) before you book.

For large conferences (100+ attendees) or events during peak season (September to November, March to June), book 6-12 months ahead to secure bedroom blocks and preferred meeting spaces. Mid-sized events (30-100 people) typically need 3-6 months' notice. Smaller meetings under 30 can often be arranged 4-8 weeks out. Naboo can source hotel venues with shorter lead times, but earlier booking gives you better choice and pricing.